What happens when my guest count drops?
This is a question I get asked all the time by my clients and even potential clients. It’s very common for destination weddings when you anticipate a certain number of guests attending the wedding, but as the date gets closer, some of the guests are not able to make it.
So how will that affect your wedding and your budget? Let me explain…
IMAGE SOURCE HERE
First of all, there are both fixed costs and variable costs within your wedding budget. Fixed costs are those that will not change regardless of how many guests you are going to have because they are not a per person charge. Examples are:
- music
- officiant
- photography
- planning
- venue
- videography
Variable costs are those that will change when your guest count changes. Examples are:
- cake
- catering (food and beverage)
- flowers (table centerpieces)
- rentals (tables, chairs, tent, specialty linens, lighting, dance floor…etc.)
- transportation (shuttles, limos…etc.)
Therefore, we do not finalize the variable cost items until the last few weeks prior to the wedding, so as we have a more accurate count of everything. If you have more questions on this, please leave a comment below.
Tags: Destination weddings, Events by Evonne
